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Annual
General Meeting: 22 October 2009 17:30 at Hotel De Duine
Opening and welcome
Registration of new members
Confirmation of minutes of meeting held on 15 October 2008
Matters arising
from Minutes
Agenda
-
Chairman’s
Annual Report 2007/8
-
Financial
Report 2007/8
-
Appointment
of Accounting Officer
-
Fish
Festival: The way ahead
-
General
-
Election of
Executive Committee
-
Adjournment
-
Election of
Office Bearers by Executive Committee
Minutes of
Annual General Meeting: 15
October 2008
OPENING
AND WELCOME
The Chairman, Mr Cillié Steenkamp
welcomed all members present.
31 Members/business were
present/represented while only 8.55 (15% of the 57 presently
paid up members) were needed for a quorum.
REGISTRATION OF NEW MEMBERS
The Chairman gave new members the
opportunity to register and pay their membership fees for
2007/8. Mr Paul de Wit of Skubbe Bar registered but must still
pay his membership fee.
CONFIRMATION OF MINUTES OF AGM
HELD ON 24 October 2007
The Chairman read the Minutes of
the meeting held on 24 October 2007 which accepted as correct.
AGENDA
1.
Matters arising from previous meeting
a.
Cooperation Agreement with Municipality: The executive
committee will try to schedule quarterly meetings with Council
to discuss relevant matters.
b.
Marketing: Mrs. Cramer comments on the website statistics that
shows a steady monthly growth in visits.
c.
Angling Spots: Mr. Chris Theron of Roads Authority obtained
permission for the erection of 12 tourism signs along the C34
while 24 sign boards were sponsored by the 4x4 Off-road Academy
and delivered in Henties Bay on 13 December 2007. The
chairman, Cillie Steenkamp with the help of JP Steyn and 12
labourers put up these signs while the cost for fuel and wages
was paid by the Tourism Association.
There is however a need for signs
nearer to the beach to indicate the more exact position of the
specific angling spots as well as signs to keep the beach
clean. This was already considered by the executive committee
and will be explored further.
d.
Tourism street map: The map was completed and the final product
received at the beginning of August. In order to generate funds
for future printing the Municipality decided to sell the maps
for N$5.00 each. The maps are available at the tourism office.
e.
Clean-up project: A beach clean-up was organized by the
Association early December 2007 and the whole area from
Jakkalsputz to the Omaruru River mouth was cleaned up with the
assistance of the Municipality. The interest from the local
public was however disappointingly low.
Mrs. Cramer mentioned that
Project Shine is a collective effort by the coastal
Municipalities to clean the beaches at regular intervals. This
is done by school groups and sponsored by the Municipalities.
f.
Road conditions and signage – Cape Cross: Mr. Leon Swanepoel
mentioned that MET, through a private contractor, has started
with repairs to the road.
2.
Chairman’s Annual Report 2007/8
The Chairman reads his annual
report.
3.
Financial Report 2007/8
The financial report was
circulated and signed by the Chairman.
4.
Appointment of Accounting Officer
Malherbe Bookkeeping is again
appointed as accounting officer.
5.
Fish Festival: The way ahead
After much discussion it is
decided that the first option is to host next year’s festival in
the valley again. If the valley is not available due to the
Waterfront developments the Sport Club might be the only
alternative. There was also a suggestion to erect the tents in
the street in front of Hotel De Duine. This idea will be
explored further by the committee.
Estelle Rubow will not be
handling the administrative functions for the Fish Festival any
more. A person must be appointed by the Executive Committee and
decide upon a realistic remuneration for this task.
6.
General
Statistics: Tourism Officer
mentioned that one of the Municipality as well as the
Association’s strategic objectives is to increase the visitors
to Henties Bay and that it should be measured over a 5 year
period. The only way to measure it is by means of bed night
statistics. She requested members to provide their bi-monthly
statistics for the NTB also to the tourist office. It will be
followed up by her bi-monthly.
Additional attractions: Mrs.
Cramer mentioned that a youth forum for Henties Bay has been
established and that they will be available to entertain
tourists and perform at festivals.
7.
Election of Executive Committee
Mr. Rolly Thompson proposed that
the present committee members continue to serve on the committee
seeing that everyone is available to be elected again. It was
seconded by Mr. Danie du Toit. The following members will thus
continue to serve on the committee:
Mr. Cillié Steenkamp
Mrs. Henda Steenkamp
Mrs. Pearl Grobler
Mrs. Marie von Mollendorf
Mr. Jannie Swartz
Mr. Leon Swanepoel
Mr. Simon McGowan
8.
Adjournment
The meeting adjourns at 20:00.
9.
Election of Office Bearers by Executive Committee
Chairman: Mr. Cillié Steenkamp
Vice Chairman: Mr. Leon
Swanepoel
Secretary: Mrs. Pearl Grobler
Treasurer: Mrs Estelle Rubow
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